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Litigation Secretary

Company: Confidential Location: Texas
Industry: Legal City/Region: Dallas
Commitment: Full Time Contract Type: Direct Hire
Practice Area: Legal Education: Relevant Work Experience

Our client has an immediate opening for a Litigation Secretary in their Houston office.

Duties & Responsibilities:

  • Prepare and process legal documents and papers, such as corporate documents, closing documents, summonses, subpoenas, complaints, appeals, motions, and pretrial agreements, etc.
  • E-File documents in both State and Federal Court.
  • Create and edit documents, mail merges, charts, graphs, tables, etc.
  • Maintain electronic and paper files.
  • Maintain and manage calendar. Schedule appointments, meetings and travel arrangements.
  • Handle administrative tasks such as billing, time recording and expense reimbursements.
  • Mail, fax, or arrange for delivery of legal correspondence and other documents to clients, counsel, witnesses, and court officials.
  • Receive and place telephone calls.
  • Make photocopies of correspondence, documents, and other printed matter.  Scan and clean up documents utilizing scanner equipment and software.
  • Assist attorneys and paralegals with all preparation and logistics during trial, including coordinating meals, travel arrangements for attorneys or witnesses, scheduling court reporters or witnesses as needed.

Additional Desired Experience:

  • Strong organizational skills.
  • Keyboarding skills of at least 65 wpm.
  • Advanced skills in MS Word, Excel, and PowerPoint.
  • Knowledge of format, legal procedures and specialized terminology.
  • Working knowledge of windows applications, including e-mail and document management systems.
  • Knowledge of Texas State and Federal Court Systems, including eFiling and rules.
  • Flexibility in working overtime as requested.
  • Strong communication skills needed to communicate with all levels of personnel.

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