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AP/AR Specialist

Company: Confidential Location: Texas
City/Region: Dallas Practice Area: Accounting
Compensation: Competitive Compensation Education: Relevant Work Experience

Our client in the North Dallas Area (Carrolton-Farmers Branch) is looking for an AP/AR Specialist to join their team fairly quickly. This role will be working directly with the CFO and in charge of AP Commissions, AR Billing and light Collection functions. This position will also be cross-trained with other areas in the Accounting Department with the ability to be groomed for future growth.

Accounts Receivable (70%) of the position

  • Receive, open and sort incoming payments
  • Post daily batches from bank deposit against invoices in QuickBooks and additional system to ensure batch totals equal deposit totals
  • Resolution of any payment issues and concerns (overpayments and underpayments). Communicating with internal resources and customers
  • Work with CFO to confirm commissions are paid correctly
  • Ensure payments are properly reflected in billing system, ensure proper allocations in order to pay commissions
  • Handle any billing discrepancies and issues customers may have related to invoices

AP- Commission Payments/Invoice Processing (20%)

  • Verify and ensure accuracy of data prior to invoice distribution
  • Generate monthly invoices to the group within first 2 business days of the month
  • Work closely with CFO and Client Services to ensure proper invoice calculation. Work with brokers to meet monthly minimum
  • Generate invoices to brokers by 5th day of the month
  • Ensure all documentation for Brokers and Marketers is collected and correct info is in system
  • Administer refunds when needed

AR- Collections

  • Monitor Receivables and Collections by providing regular updates to management
  • Identify Receivable issues, analyze delinquent accounts to prepare reports on highest risk accounts, offer resolution recommendations
  • Work directly with clients to reconcile transactions and balances, resolve unpaid issues
  • Initiate credits and adjustments to client accounts within company policy and limits
  • Maintain bad debt and bad recovery records
  • Identify accounts requiring collection agency or legal action, coordinate collections with third party vendors
  • Ensure credit policies of the company are adhered to.
  • Develop standard operating procedures for evaluating client financials, implement liens when needed to major delinquent accounts
  • Provide weekly  reports and updates on accounts, exceptions, contingent liabilities and AR aging
  • Manage positive business relationships with Client Services, collection agencies, credit reporting agencies and credit insurance providers

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