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Litigation Secretary

Company: Confidential Location: Texas
Industry: Legal City/Region: Houston
Contract Type: Direct Hire Compensation: Competitive Compensation
Education: Undergraduate Degree

Our client in Houston is looking to add a Litigation Secretary to their team.  This opportunity can be permanent or temp to hire.

**Please note that a four year degree and trial experience is required.  This litigation team actually does go to trial a fair amount, which makes this a very fast paced desk.**

Job Description:

  • Create and edit documents, mail merges, charts, graphs, tables, etc.
  • Prepare and process legal documents and papers, such as corporate documents, closing documents, summonses, subpoenas, complaints, appeals, motions, and pretrial agreements, etc.
  • Maintain files and calendar.
  • Handle administrative tasks such as billing, time recording and expense reimbursements.
  • Schedule appointments, meetings and travel arrangements.
  • Mail, fax, or arrange for delivery of legal correspondence and other documents to clients, counsel, witnesses, and court officials.
  • Receive and place telephone calls.
  • Make photocopies of correspondence, documents, and other printed matter.  Scan and clean up documents utilizing scanner equipment and software.
  • Assist attorneys and paralegals with all preparation and logistics during trial, including coordinating meals, travel arrangements for attorneys or witnesses, scheduling court reporters or witnesses as needed.

Additional Desired Experience:

  • Strong organizational skills.
  • Keyboarding skills of at least 65 wpm.
  • Advanced skills in MS Word, Excel, and PowerPoint.
  • Knowledge of format, legal procedures and specialized terminology.
  • Working knowledge of windows applications, including e-mail and document management systems.
  • Knowledge of Texas State and Federal Court Systems, including eFiling and rules.
  • Flexibility in working overtime as requested.
  • Strong communication skills needed to communicate with all levels of personnel.

Education & Experience:

  • Bachelor’s Degree required
  • 6+ years of experience supporting IP attorneys.
  • Experience entering time into DTE or other time capture system.
  • Ability to work under pressure and meet deadlines in a timely manger
  • Ability to read and comprehend complex materials involving legal and technical matters
  • Ability to accurately and thoroughly document and file information
  • Sound judgment and problem-solving skills.
  • Customer-focused attitude, with high level of professionalism and discretion.
  • Familiarity with MS Office suite.
  • Excellent communication skills.
  • Desire to work as a team with a results driven approach.


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