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Litigation Secretary

Company: Confidential Location: Georgia
Industry: Legal City/Region: Atlanta
Commitment: Full Time Contract Type: Direct Hire
Practice Area: Legal Education: Relevant Work Experience

Our client in Atlanta is looking for a Litigation Secretary to join their team on a direct hire basis.  The Secretary position in the Litigation department is responsible for preparing a variety of ‎litigation pleadings. This person will have extensive client contact including handling incoming ‎calls, as well as correspondence and appointment setting, creating and maintain files and e-files ‎along with other administrative support.   ‎

Duties & Responsibilities

  • Prepare and process legal documents such as; corporate documents, closing documents, summonses, subpoenas, complaints, appeals, motions, and pretrial agreements, etc.
  • E-File documents in both State and Federal Court.
  • Create and edit documents, mail merges, charts, graphs, tables, etc.
  • Maintain electronic and paper files.
  • Maintain and manage calendar. Schedule appointments, meetings and travel arrangements.
  • Handle administrative tasks such as billing, time recording and expense reimbursements.
  • Mail, fax, or arrange for delivery of legal correspondence and other documents to clients, counsel, witnesses, and court officials.
  • Receive and place telephone calls.
  • Make photocopies of correspondence, documents, and other printed matter.Scan and clean up documents utilizing scanner equipment and software.
  • Assist attorneys and paralegals with all preparation and logistics during trial, including coordinating meals, travel arrangements for attorneys or witnesses, scheduling court reporters or witnesses as needed.

Education & Experience

  • Direct experience supporting Litigation attorneys.
  • Experience entering time into DTE or other time capture system.
  • Ability to work under pressure and meet deadlines in a timely manner.
  • Ability to read and comprehend complex materials involving legal and technical matters.
  • Ability to accurately and thoroughly document and file information.
  • Sound judgment and problem-solving skills.
  • Customer-focused attitude, with high level of professionalism and discretion.
  • Familiarity with MS Office suite.
  • Excellent communication and organizational skills.
  • Keyboarding skills of at least 65 wpm.
  • Knowledge of format, legal procedures and specialized terminology.
  • Working knowledge of windows applications, including e-mail and document management systems.
  • Knowledge of Georgia State and Federal Court Systems, including electronic filing and rules.
  • Flexibility in working overtime as requested.

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